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Quick Reference Guide
To On-Line Approvals
Approval Form
(FOAUAPP)
When you initially sign on to the Banner system, the following form will be displayed if there are documents awaiting your approval.
You may proceed directly to the approvals notification form at this point by clicking on the "User Approval" line in the left column of the page. If you choose not to approve any documents at this time, select the EXIT button from the toolbar.
 The exit button will take you back to the Direct Access: field on the first page. At this point you may choose other forms you wish to view.
The user approval form will display all documents routed through the approval process, which will eventually require your review. You are the next approver only if there is a Y displayed in the "Next Approver" column to the far right of the form. It is highly recommended that you never approve out of order.
 Select this button to approve the document.
 To disapprove a document, select this button. A dialog box will be displayed allowing you to send the end-user a message.
 The detail button will allow you to view the actual document you are approving. You may see the document in "view only" format. No changes are allowed at this time.
 By selecting the queue button, you may view the other approvers who are in line to approve the document.
By selecting the Approval History in the left column of the User Approval Form (FOAUAPP), you may view the previous approvers of the document you have highlighted. Once a document has been disapproved for any reason, the approval history is erased. The document must be recompleted by the end-user and will be routed back through the entire approval process once again.
If you feel that you are viewing a document that you have approved once before, chances are, it was disapproved by another person. Alternate approvers are set up in nearly all approval queues in case the main approver is out of the office for any reason. If you are the main approver and know that you are going to be out of reach, please notify your alternate approver so that he/she will know to check for documents requiring their review.
If you have any questions regarding the approval process, please do not hesitate to contact Dianna Beutelschies at ext. 7071 or Krystal Brasher at ext. 7072.
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